Cloud computing is largely recommended by most Brisbane bookkeepers and accountants for many good reasons. The new trend of business processing is based on the technological advancement of using the virtual realm or ‘cloud’ to store, process, and manage business data, information, and processes. Because it is internet-based, it provides improved definition to data accessibility, mobility, and security of data files.
The first step to technological advancement was the computerization. Businesses buy computer hardware, install software, and load up their data files. All data are stored in the computers’ hard drive or in storage facilities setup by the company. It was just a migration from the paper system. Cloud computing is freeing your physical office of all business data responsibility. The information is stored, managed, and accessed from the clouds.
Four Key Advantages of Cloud Computing
Speed up Business Processes – Everything is done in the computer. Data transfer, communication, retrieval, and storage are done easily. No more time wasted on searching for one vital information buried over a pile of printed documents or computer files. Paper works like invoicing, auditing, and other Brisbane bookkeeping and accounting processes can be done in a fraction of time compared to manual computing. Sales, logistics, and inventory processes are more organized and controlled. Cloud computing tools already provide specialized software and template systems. You just have to choose the one that fits your needs, and load up your business data.
Convenience – Traditional offices needs to create a floor plan where employees needing documents are near to the files and equipment. Management considers the time spent going from one location to another just to get pertinent papers as a big waste of productive time. With cloud computing, one only has to provide all employees needing access to the data with a work station with a computer. They can be anywhere in the office building and even work from anywhere in the world, as long as they have internet, and still be able to access the files needed. Collaboration tasks like research and other development projects are possible with the multiple accessibility design of cloud systems.
Lower Overhead Costs – One major benefit of cloud computing is the lowered overhead costs of data management, storage, and security. With the traditional computing system, a company needs to invest sizeable amount of money to buy and setup an in-house data management and storage facility. They would also have to hire people who will run and maintain the machines. These are major expenses that not all companies are big and lucrative enough to afford. With cloud computing, costs are scalable. You only have to pay for what you need and buy software that fits your company usage. Most cloud computing tools are user-friendly that even ordinary computer users can manage.
Enhanced Data Security – Data security and integrity are major concerns of Brisbane bookkeepers, accountants, and auditors. Lost, falsified, and tampered documents are common with paper-based offices. Lost data due to computer downtime, viruses, and other damages to the hard drive can be a major setback to the business. Theft, floods, fire, and other unforeseen events easily eradicate years’ worth of information. Cloud computing systems provide layers of security levels to ensure that only the right people access the files. And as it is virtually stored, it is also safe from physical destruction.